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2026 Wedding Contract

2026 Rental Rates for Beaver Station
1897 Event Room & Trackside Courtyard

Rental rates are based on the size of a function and day of the week.

Ceremony held at Beaver Station is an additional $550 with Beaver Station rental (no outdoor chairs)

Outdoor Ceremony chairs must be rented from Chelsea Party Center

Saturday rate applies to holidays.
Appropriate rate category will be charged if attendees exceed booked amount.

Number of Guests	Up to 50	51 – 84	85 – 120	121 – 160	161 – 200
Friday	$4,400	$4,800	$5,200	$5,600	$6,000
Saturday (& Holidays)	$5,400	$5,800	$6,200	$6,600	$7,000
Sunday	$4,000	$4,400	$4,800	$5,200	$5,600
Weekend at the Station*	$7,400	$7,800	$8,200	$8,600	$9,000

Rental Includes:

Tables: 60” round seats 8; 36” round seats 4 or stands at 42” cocktail height; sweetheart table seats 2, stainless-steel bars, 4’, 6’ and 8’ rectangular (linens not included)
Gold Chiavari chairs with pads
Bride and Groom tall padded chairs
Sound system, microphones, video screen, in/outdoor speakers
Courtyard awning with side panels, lights, built in tables
Full use of Catering Kitchen for approved caterers
Equipment set-up according to specifications

Additional Fees:

Self Service Beverage Station is required for use of beverage vessels, set-up, replenishing and cleanup.

	Up to 50 guests	51-84 guests	85-120 guests	121-160 guests	161+ guests
Beverage Station Fee Amount	$250	$350	$450	$550	$650

Coat Check is optional during inclement weather. Fee is $20 per hour, per staff person. Typically, two staff people per event.

Income generated helps maintain this nationally recognized Beaver Historic District treasure and supports other educational and cultural activities of the Beaver Area Heritage Foundation and Museum.

By initialing below, I acknowledge that I have received the rate information.

Client Initials	BSCEC Initials
	LR

Beaver Station Cultural & Event Center Facilities Rental Agreement

This Facilities Rental Agreement ("Agreement") is entered into as of the date set forth on page 3, between Beaver Area Heritage Foundation d/b/a Beaver Station Cultural & Event Center "BSCEC") and the client identified on page 3 ("Client"). In consideration of the mutual promises and conditions contained in this Agreement and intending to be legally bound, BSCEC and Client agree as follows:

BSCEC extends permission to use the space and shall include access to and from the space per contracted event date(s) and times. BSCEC shall furnish heat, air conditioning and electricity required for the normal operation of the space.
Client accepts the space “as is” and agrees to leave the space in as good condition as when entered by Client. Events may not create any hazard or impose undue hardship to the BSCEC facility. Video surveillance is used for purposes relating to safety of individuals and security of BAHF buildings and property.
If Client’s guest count increases, the appropriate rates will apply and the increased rate will be added to the Client’s final balance. No refunds or adjustments to rates will be made for a lower than expected guest count.
Evening events must conclude by 11:00 PM. Client will have up to one hour following the event to exit the building.
Smoking is NOT permitted anywhere on the BAHF campus, including: Station, courtyard, entrance, sidewalks, belvedere, museum, log house or grassy areas. Smoking is only permitted in the parking lot and designated smoking area.
No open flames, fog or bubble machines, are permitted; however, votive or enclosed candles are acceptable.
Pyrotechnic/fireworks, including sparklers, are not permitted inside or outside of the building.
Decorations may not be hung with nails, tacks, glue, tape or adhesive strips. Confetti is not permitted and a cleanup fee will be applied if used.
Flower petals or décor tossed outside of the building on the sidewalks or Event Lawn prior to or following an event must be real and/or biodegradable. No artificial flower petals may be used and a cleanup fee will be applied if used.
BSCEC reserves the right to control and manage facilities and personnel, and to enforce its general operational policies for the management and operation of such facilities, and personnel. Client agrees that every person connected with the Client’s use of venue shall abide by all applicable laws, ordinances, and rules and regulations of lawful authorities having jurisdiction as well as the rules and regulations of BSCEC.
Client must comply with Terms and Conditions in this Agreement. BSCEC reserves the right to terminate this agreement or event, should any violation occur.
Client shall not transfer, assign, sublicense or subcontract to others any portion of Client’s rights or obligations hereunder except with prior written consent of BSCEC.
No collections or solicitations, whether for charity or otherwise, and or raffles, auctions or other fund-raising activities shall be allowed without prior approval of BSCEC. Any organization seeking to use the venue for an event involving an admission charge or involving fundraising must qualify as a not-for-profit, tax-exempt organization under section 501(c)(3) or other sections of the Internal Revenue Code providing for exemption of Client from income taxation.
Client shall not issue tickets, or other documents of admission, in excess of the capacity of the space as determined by BSCEC. Event guests must remain within the limits of fire code capacity.
Client agrees to conduct the event in an orderly manner in full compliance with applicable laws and BSCEC regulations. Client is responsible for damage done to any part of premises caused by negligence. Event Hosts may address and/or eject unruly guests from the premises. Police will be notified when necessary to protect guests and BSCEC property.

Rental Items/Contracted Services

The use of the venue-provided tables and chairs is included in the rental fee. The client is responsible for additional furniture that is not in the venue’s inventory. Rentals must be made from a company from BSCEC approved list, delivered on the day of the event and be removed immediately following the event. BSCEC is not responsible for lost or stolen items.
No wooden or other dance floor type structures are permitted on top of marble flooring.
BSCEC must approve in advance all arrangements for decoration, music, and contracted services not provided by venue.

Acknowledgement (Initials:)

	LR
Client Initials	BSCEC Initials

Payment and Cancellation:

The event is considered confirmed once the Agreement has been signed by the Client and returned with the specified deposit. BSCEC reserves the right to book the facilities with another Client on a requested date at any time prior to BSCEC’s receipt of the signed Contract and full deposit.
Final rental payments, including event host and any other add-on service, must be paid 30 business days prior to the event.
If Client’s address changes from initial Agreement, Client will supply an alternate address for post-invoicing purposes.
Client may terminate the Agreement with written notice to BSCEC, subject to the following cancellation charges:

Date of Termination	Amount Refunded to Client
0-364 days prior to event	0% of deposit – Plus remaining balance unless space is rented
365 + days prior to the event	0% of deposit

Should BSCEC terminate this Agreement at any time prior to the expiration for breach of Client’s obligations hereunder, BSCEC shall be entitled, at BSCEC's option, to retain all rental and usage fees paid by Client as liquidated damages.

Food and Beverage:

A caterer must be selected from an approved list provided by BSCEC.
Desserts, including cakes and cookies, may be brought in from an outside vendor or provided by the Client.
The use of alcoholic beverages is allowed under the following specific conditions:
1. The Client must agree to defend, hold harmless, and indemnify BSCEC from all loss or damage arising from the dispensation of alcoholic beverages at the venue.
2. Client will lawfully purchase and provide any alcohol to be served on premises. There can be no fee charged by Client to anyone for alcoholic beverages.
3. All clients must adhere to the specific regulations established by the Pennsylvania Liquor Control Board, the Pennsylvania State Police Bureau of Liquor Control Enforcement and all Commonwealth of Pennsylvania liquor laws.
4. Client is permitted to allow guests to self–serve alcoholic beverages provided that Client is fully responsible to ensure that guests do not consume inappropriate amounts of alcohol and that no one under 21 years of age has access to alcohol.
5. Alcoholic beverages served from a bar or server are only permitted by BSCEC approved caterers with qualified and insured bartenders or a qualified and insured bartending service from the BSCEC approved list.
6. Shots of alcohol are not permitted.

Force Majeure:

The performance of this Agreement by either party is subject to acts of God, war, government disorder, curtailment of transportation facilities, or other emergency, making it inadvisable, illegal or impossible to provide the facilities. In such event, this Agreement may be terminated by either party upon written notice to the other without penalty.

Contract Interpretation/Amendment; Dispute Resolution:

1. The failure of BSCEC to enforce, in any one or more instances, any of the terms and conditions of this Contract shall not constitute or be deemed to be a waiver or a relinquishment of such terms and conditions in the future, or of any of the remaining terms or conditions of this contract.
2. This Agreement can only be changed by an agreement in writing signed by the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their legal representatives, successors, and permitted assigns.
3. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania, without regard to conflicts of laws principles. All disputes arising under this agreement shall be resolved solely in the Court of Common Pleas of Beaver County, Pennsylvania or in Pennsylvania Magisterial District Court No. 36-2-02. Client hereby consents to personal jurisdiction and venue in said Courts and hereby waives any and all defenses based on personal jurisdiction or venue, and further waives the right to trial by jury.

Insurance:

1. Client agrees to obtain and keep in force, during the term of its occupancy and use of premises for the event, a policy or policies of comprehensive liability insurance, with limits of $300,000 per occurrence, with such responsible insurance companies as shall be satisfactory to BSCEC. BSCEC may be named either as a Certificate Holder or as an additional insured on such policy or policies. Client agrees to deliver to BSCEC at least seven (7) days prior to the event (the "Insurance Due Date") copies of certificate(s) of insurance evidencing the foregoing coverage(s).

Photographs and video:

1. Client authorizes BSCEC to publish photographs and video taken on the rental date to use in print materials, online, social media, and publications. Client releases and holds harmless BSCEC from any reasonable expectation of privacy associated with the images and acknowledges that participation is voluntary and financial compensation of any type will not be received.

Acknowledgement (Initials:)

	LR
Client Initials	BSCEC Initials

Client Information:

Client Name #1	Client Address

Client Name #2	Client Phone	Client Email

Event Details / Information:

Type of Function	No. of Guests	Rental Date
Wedding
Rental Rate	Ceremony Rental Rate	Total Rental Rate

Deposit Amount	Date Paid	Rental Rate Balance

Acknowledgement and Signature

Final Payment is due 30 days prior to Rental Date.

The following fees will be calculated 30 days prior to Rental Date and due with Final Payment:

Coat Check (if selected): $20 per hour/TBD
Self-Serve Beverage fee (if not provided by bartending service or caterer): $250 / $350 / $450 / $550 / $650
Total Final Payment: TBD

INSURANCE COVERAGE:
Proof of personal liability insurance coverage must be received by BSCEC one week prior to event.

POINT OF CONTACT:

For any questions or needed information, please contact:

Leanne Rogowski
events@beaverstation.org
(724) 987-8060

Client has read the Beaver Station Cultural and Event Center Facilities Rental Agreement and intending to be legally bound, hereby agrees to the terms and conditions contained in this Agreement.

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October 9, 2024 11:56 am EST

2026 Wedding Contract Uploaded by Leanne Rogowski - leanne@beavestation.org IP 67.163.228.12