Frequently Asked Questions
What is the capacity of Beaver Station?
The 1897 Event Room can seat approximately 139 guests depending on the configuration. The Trackside Courtyard can seat approximately 80 guests under the awning. The Event Lawn can seat approximately 250. The 1897 Event Room is air-conditioned.
Can you access the Trackside Courtyard from within the building?
Yes, there are two doors. Click here to see the floor plan.
Are tables, chairs, linens, plates, cutlery and glassware provided?
Tables and chiavari chairs are included in the rental fee. Most of our approved caterers can provide linens and dishes as part of a package. You may also rent needed items from our approved vendors or provide something of your own.
Do you have an in-house caterer, or may we bring our own food?
We have a list of approved caterers from which you may choose. They all have extensive experience working at the Station to ensure a flawless event. There is a wide range of pricing, menus and services to select from including buffet, family style and a plated meal.
Can I bring my own appetizers or my grandmothers signature dish?
Yes, as long as your selected caterer approves the items and will serve them for you. There may be fees for plating, replenishing or chafing dishes from your caterer.
Do you allow food trucks?
Yes, for beverages, dessert or a late-night snack, but not for a meal. One of our approved caterers must provide food and wait staff needed for a meal service.
May we bring a cake, cookies or sweets from the bakery of our choice?
Yes, you may bring desserts from any source. Your caterer will display, replenish and tear down the display. You may bring or rent display and serving items as well to create the display.
How do I reserve my date at Beaver Station?
A completed rental agreement and a 50% rental fee deposit will secure your requested date. Electronic check or credit card payments are accepted. The rental fee balance and any other fees are due 30 days prior to the event.
Once the event is booked, who do I contact with questions?
The Director of Celebrations is happy to help with planning, vendors, timelines, floorplans, Provide suggestions, assist you with details concerning your event or just calm any nerves. It is best to reach out via email and be sure to include your event date or by phone Tuesday, Wednesday or Thursday’s. Text messaging is acceptable during the weekend of your event.
Will there be anyone from the venue on-site during my event?
Yes. A day of coordinator scheduled by the Director of Celebrations will be present to provide full event day coordination. From décor setup to managing vendors and timelines to collecting your belongings after your final farewell.
Will there be anyone from the venue on-site during my event?
Yes. A day of coordinator scheduled by the Director of Celebrations will be present to provide full event day coordination. From décor setup to managing vendors and timelines to collecting your belongings after your final farewell.
Is alcohol permitted?
Yes. You may purchase and provide any alcohol you wish to serve. A self-serve beverage station may be designed or an approved bartender hired for full service. Shewak Beer Distributor can deliver beer, seltzers, soda and bottled water to the venue.
Can we store anything at the venue prior to the event?
Delivery times will depend on other events held prior to yours and staff availability. You may decorate prior to your event or request your event host do so. Either option may require hourly fee.
When do we have access to begin setting up and decorating?
All items will be brought with you the day of your wedding as early as 8 am. Your day of coordinator will take care of your décor for you. Large items or unusual circumstances can be discussed during the planning of your event. Day of coordinators are required and there may be an hourly fee.
Are there decoration limitations?
You must respect the historical aspects of the property and not tack, staple, pin or nail any decorations. Painter’s tape, string and ribbon may be used. We do not allow: confetti, glitter, open flamed candles, sparklers (unless cold) or fireworks.
How late is Beaver Station open?
Events must conclude by 11 pm. No alcohol or music after this time is permitted. Following the event’s conclusion, you may remain on site for 30 minutes to one hour to collect all your belongings. Your day of coordinator will provide assistance. No storage is available unless part of the Weekend package.
Is the building ADA accessible?
Yes. The sidewalks, entrances and bathrooms all meet current ADA guidelines.
Where can guest park?
There are 80 spaces including 3-handicap currently available on-site. Overflow spaces are available at our museum, along the street and a lot across the street. The venue manager can provide a map for your guests if required.
Is smoking permitted?
No, smoking is not permitted anywhere on the Heritage Foundation campus, only in the parking lot.
Can you provide a train schedule?
No, commercial freight lines are not permitted to release their schedule to the public. Over a four-hour span, you should be lucky enough to have a train pass the station.
How many guests sit at each table?
Guest tables are 60” round and fit 8 chairs at each. To calculate how many tables will be needed: add total guests, subtract number at the sweetheart, head or family table and divide by 8. Since the chiavari chair is a smaller frame, a 9th chair can be added if needed to accommodate a seating arrangement.
Are children welcome at Beaver Station?
Absolutely, however supervision is required. The historical property has very heavy doors, hard floors and lots of space to wander. High chairs or booster seats can be rented from Chelsea Party Center.
Can we use your sound system?
Yes, we have a paid Spotify subscription and can play your choice of music. You can also provide a cell phone, iPad or laptop with your own playlist. There is a wireless microphone for announcements.
If my DJ is on the Trackside Courtyard can guests hear music inside?
Yes, your DJ can connect to our house speakers so announcements and music are heard inside.
Can the Trackside Courtyard be heated?
Yes, there are two permanent gas heaters on the Courtyard. They can raise the air temperature about 40 degrees.
What if it rains while we are using the Trackside Courtyard?
The roof of the awning will protect guests, equipment and decor from rain. Side panels can be lowered on all sides during a storm.
What if it rains for my ceremony in the Belvedere?
It is best to advise your guests that your ceremony will be outdoors. We have about 20 clear umbrellas for the bridal party or family that may be borrowed. Ceremonies can easily be moved inside, and guests will sit in their seats as they would for dinner.
Can we use your dining chairs in the event lawn area?
No. Our dining chairs are used in the 1897 Event Room and Trackside Courtyard area only. Outdoor chairs are rented from Chelsea Party Center.
Can we take pictures on the grounds and in the Belvedere or does that require a fee?
On the day of your wedding, we encourage you to take photos anywhere on the beautiful Heritage campus. There is no fee. Your guests may also stroll the grounds and gardens.
Is there a dressing room available and what is the cost?
Yes. We have a private room on the lower level available for hair, makeup, dressing, etc. at no additional charge during your rental time. With two entrances, this is a perfect place to gather before your ceremony or reception entrance.
